Use the SharePoint Event planning site template (2024)

Once you've added the Event planning site template, it's time to customize it and make it your own.

Note:To edit a SharePoint site you must be a site owner or site member.

Provide an overview of the event-Use the Hero web part to provide information about the event. Display a list of event schedules and deadlines -Use the Events web part to create a list of important team deadlines. Countdown to the event- Use the Countdown timer web part to let team members know how much time is left to prepare for the event. Highlight frequently used resources -Use the Document library web part to provide quick access to event resources and planning documents. Review recent team activity -Use the Site activity web part to view recently viewed content by other team members. Provide access to key contacts -Use the People web part to list primary points of contact for event management.

Customize your site's look, site navigation, web parts, and content to fit the needs of your viewers and of the organization. When making customizations, ensure the site is in edit mode by selecting Edit in the top right of the site. As you work, Save as a draft, or Republish changes to make edits visible to viewers.

1. Use the Hero web part to provide information about the event

1. Begin by selecting the Hero web part and choose Edit .

2. Then, choose the layer and tile options that best suit your organization’s needs.

Learn more about theHero web part.

2. Use the Events web part to create a list of important team deadlines

1. Begin by selecting the Eventsweb part and choose Edit .

2. Select the Source.

3. Then, select the Date range that should be displayed on the site.

   See Also

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4. Next, select the Layout.

5. Select the Maximum number of items that should be listed in this web part.

Learn more about theEvents web part.

3. Use the Countdown timer web part to display how much time is left before the event

1. Begin by selecting the Countdown timerweb part and choose Edit .

2. Add the Date and Time of the event.

3. Select the Format the timer should display as.

4. Add a Call to action by changing the overlaying text and add a link to more information.

5. Customize the web part background image by selecting Change, choosing an image source, and selecting Insert.

Learn more about using the Countdown timerweb part.

4. Use the Document library web part to provide quick access to team resources

1. To change the view, or folder source for the Document library web part, select Edit .

2. To edit document library folders, labels, and content, navigate to the library in Site contents.Make your edits, and then your content willupdate in the web part.

Learn more about using the Document library web part.

5. Use the Site activity web part to stay up to date on team activity

1. Begin by selecting the Site activity web part and selectEdit web part .

2. Enter a number in the toolbox underShow this many items at a time.

Learn more about using the Site Activity web part.

6. Edit the People web part to introduce new employees to leadership

1. Start by deleting the image of the People web part.

2. Then, add the People web part in place by selecting theline with a circled +:

   

3. Select Edit on the People web part.

4. Enter the name of a person or group then select Save.

Learn more about the Peopleweb part.

Customize the following pages, page templates, and lists within the site:

• About One Contoso - Provides an overview of the event. Customize this page by editing theText, Events, and Bing Maps web parts.

• Content scheduler list - Organizes content that will be shared leading up the the event. Customize this list by editing the list template.

• Previous events - Provides recaps for past events for team members. Customize this page by editing the Text, Events, and Documentlibrary web parts.

• Event recap page and event status report templates -Use this ready-made templates to easily publish event recap pages and status reports to your site.Customize this page template by editing theTextand Imageweb parts.

Customize the look and site navigation

Before you share your site with others, put the finishing touches on your site by ensuring users can find the site, navigate through links and pages easily, and quickly access content on the site.

• Edit document libraries by updating the folder names and uploading resources.

• Edit and customize site navigation.

• Change the look of your site by customizing the theme, logo,header layouts and the look of your site.

• Choose to associate this site with a hub site within your organization, or add this site to an existing hub site navigation if needed.